Staff Accountant / Payroll Specialist

Orlando, FL

Full Time

Corporate

Mid Level

Job Summary

The Staff Accountant / Payroll Specialist at AVT Simulation is responsible for payroll processing, overseeing general accounting operations, managing financial records, and ensuring compliance with Generally Accepted Accounting Principles (GAAP). This role involves processing bi-weekly & monthly payroll, performing account reconciliations, and supporting month-end and year-end close processes. The Staff Accountant / Payroll Specialist will also assist in audits, improve internal controls, and provide detailed analysis of financial data to aid in decision-making. This position is critical in ensuring the accuracy and integrity of AVT Simulation’s financial operations.
This position is on-site.
Must be a U.S Citizen.

Responsibilities/Duties/Functions/Tasks

· General Ledger Accounting:

Maintain and oversee the general ledger to ensure accurate and timely recording of all financial transactions.
Prepare journal entries for payroll, benefits, depreciation, prepaids, and accruals.
Perform monthly, quarterly, and annual account reconciliations, including bank and balance sheet accounts.

· Payroll:

Enter and update corresponding employee data in Deltek Costpoint to support labor cost tracking and payroll integration.
Review and validate employee timesheets in Deltek Costpoint to ensure proper coding, approvals, and compliance with company policies and DCAA requirements.
Manage the export of time and labor data from Deltek Costpoint to Paylocity, ensuring accurate mapping and transmission.
Maintain accurate payroll records and documentation in accordance with company policy and audit requirements.
CBA compliance.
Internation payroll processing.

· Month-End and Year-End Close:

Lead and participate in the month-end and year-end closing processes, ensuring accurate and timely financial reporting.
Reconcile and review all accounts to ensure proper closing and alignment with reporting timelines.
Assist in the preparation of audit schedules, documentation, and act as a liaison during the audit process.

· Accounts Payable and Receivable Support:

Provide oversight and guidance on accounts payable (AP) and accounts receivable (AR) functions, ensuring accuracy and compliance with company policies.
Review AP and AR reports, resolve any discrepancies, and ensure timely invoicing and payments.
Monitor aging reports and follow up on outstanding invoices and payments.

· Regulatory Compliance and Internal Controls:

Ensure compliance with financial policies, procedures, and internal controls.
Assist in implementing and maintaining internal control procedures to safeguard company assets.
Prepare and file regulatory reports, including sales tax filings, in compliance with local, state, and federal regulations.

· Financial Analysis and Special Projects:

Support the Finance team in strategic decision-making by preparing ad hoc financial reports and analysis as required.
Participate in continuous improvement initiatives to streamline accounting processes and improve efficiency.

Qualifications

Minimum Requirements

Education:
Bachelor’s degree in Accounting, Finance, or related field.
Experience:
- Minimum of 5-7 years of progressive accounting experience, preferably in a government contracting or defense industry environment.
- Experience processing payroll.
- Strong knowledge of GAAP, financial reporting, and accounting processes.
- Experience with accounting software (e.g., QuickBooks, Sage Intacct, Deltek, or equivalent ERP systems). Deltek Costpoint experience is highly desirable.
- Experience in working with DCAA (Defense Contract Audit Agency) regulations or government contracts is highly preferred.

Essential Mental Requirements

Proficiency in Microsoft Excel, including advanced functions (e.g., pivot tables, VLOOKUPs).
Strong attention to detail and accuracy in financial reporting and reconciliation.
Excellent analytical and problem-solving skills, with the ability to interpret financial data.
Strong organizational skills and ability to prioritize tasks to meet deadlines.
Effective communication skills, both written and verbal, with the ability to present financial data to non-financial stakeholders.
Ability to work in a team environment.
Strong problem-solving skills and attention to detail.
Excellent organizational and communication skills.
Ability to work both independently and as part of a team.

Essential Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee must occasionally lift or move office products and supplies, up to 75 pounds. Comfort with working in various environments, including confined spaces and heights.

Equipment/Software/Tools Used

Computer, phone, photocopiers, filing cabinets and fax machines
Basic computer operating system (Windows)
Microsoft Office Application (Excel, Word, PowerPoint)
PDF editor
Deltek Costpoint software

Our Heritage:

Founded in 1998 by an engineer, AVT Simulation is an Orlando-based, end-to-end systems integration and full-service modeling and simulation small business. Since our beginning, AVT's highly specialized staff of engineers has included some of the top leaders in the simulation industry. With an average of over 20 years of simulation experience, our dedicated staff provides specialized solutions for customers requiring on point solutions to complex problems.

AVT has always been a company that strives to make a positive difference in the lives we touch. These lives include our employees and their families, our partner companies and their employees, and ultimately the warfighters receiving our products and services. Our core values are so very important to us as a company. They guide us towards success. They make us a great company to work for and a strong partner to work with.

- People First
- Mission Excellence
- Do the Right Thing
- Commitment

People First is our first and most important core value because we firmly believe the success of AVT is directly related to supporting our employees. We have a lot of fun (with regular employee events and engagements), while still working hard to accomplish our mission of serving our military and the warfighter.

We’re looking for candidates that embody these core values, know how to have fun while working hard, and think they would thrive in an environment like ours. If you’re a self-motivated individual, then come join AVT. Come make your difference.

EOE - Females/Minorities/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Qualified individuals with a disability have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access our careers website as a result of your disability, request a reasonable accommodation by visiting www.avtsim.com/careers and follow the instructions at the bottom.

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We’re looking for candidates that embody our core values, know how to have fun while working hard, and think they would thrive in an environment like ours. If you’re a self-motivated individual, then come join AVT. Come make your difference.