Senior Subcontracts Specialist-Security Clearance Eligibility Required

Orlando, FL
Full Time
Corporate
Experienced

Job Summary:

AVT Simulation is seeking a detail-oriented and experienced Senior Subcontracts Specialist to support the Senior Contracts Manager in managing all subcontracting activities. This role involves overseeing subcontract negotiations, subcontract administration, subcontractor compliance, and subcontractor performance monitoring in support of our Program Managers and their DoD or commercial simulation and training contracts. The ideal candidate will have significant experience managing supply chains (materials) and sub-contractors (products and services) in a DOD environment, knowledge of the Federal Acquisition Regulation (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS), and experience working in a defense contracting environment. This position will work across programs and leverage multi-program opportunities during subcontractor negotiations.

Key Responsibilities:
  • Travel to supplier/subcontractor locations to engage in direct, face-to-face collaboration.
  • Manage and respond to supplier/subcontractor information requests, ensuring accuracy and timeliness.
  • Conduct regular on-site evaluations to verify supplier/subcontractor capabilities and production capacity.
  • Build and maintain strong, trust-based relationships with key supplier/subcontractor stakeholders.
  • Partner with suppliers/subcontractor to proactively identify risks, define mitigation strategies, and monitor recovery plans.
  • Provide program managers with clear, consistent updates on supplier/subcontractor risks through monthly reporting.
  • Identify and qualify new sources of supply to strengthen and de-risk the supply chain.
  • Assist the Senior Contract Manager in managing subcontract lifecycle from proposal teaming during RFP, proposal development, and program execution.
  • Lead subcontract negotiations, including price analysis, terms and conditions, and risk assessment.
  • Draft subcontract agreements and work with contracts to execute them in accordance with company policies and government regulations.
  • Assist in the development of subcontractor agreements, NDAs, RFQs, RFPs, and other relationship definitions..
  • Ensure subcontractor compliance with FAR/DFARS, and other applicable regulations.
  • Monitor subcontractor performance and deliverables, ensuring milestones, timelines, and quality standards are met.
  • Work with Program/Project Managers to develop SOW, PWS, and/or SOOs for Subcontractors.
  • Maintain accurate subcontract files and documentation to support audits and internal controls.
  • Support internal and external reviews, audits, and proposal efforts.
  • Collaborate with cross-functional teams (engineering, finance, program management, manufacturing, supply chain) to align subcontract deliverables with project goals.
  • Track and report subcontract status, risks, and issues to the Senior Contract Manager.

Qualifications:
  • Bachelor's degree in Business Administration, Contracts, Supply Chain, or related field; Master’s degree a plus.
  • 5+ years of subcontracting experience, to include materials, products, and services.
  • Experience in Government/DoD contracting environment.
  • Strong understanding of FAR, DFAR, DPAS, SBA and other relevant federal regulations.
  • Ability to track and validate subcontractor statuses across multiple high-profile programs simultaneously.
  • Proven ability to negotiate and manage complex subcontracts.
  • Excellent written and verbal communication skills.
  • Strong organizational and problem-solving skills.
  • Experience with Microsoft Office, Deltek Costpoint, or other ERP systems preferred.
  • Experience with subcontractor measures of merit / metrics to evaluate performance.
  • Experience with subcontractor visits to ensure reported progress equals actual progress.
  • Security clearance required. (Ability to obtain may be acceptable for US citizen with no civil or criminal history.)

Preferred Skills:
  • MBA
  • National Contract Management Association certification(s) (CPCM, CFCM, CCCM, CCMA)
  • Association for Supply Chain Management certification(s) (CSCP, CPIM,)
  • Institute for Supply Management certification (CPSM, APSM, CPSD)
  • Working knowledge of simulation and training industry DoD environments.
  • DoD contracting experience.
  • Proficiency in Microsoft Office Suite, especially Excel and Word.
Working Conditions:
  • Office environment.
  • Occasional travel (up to 50%) will be required for potential or current subcontractor site visits, trade shows, or program reviews.
Tools & Systems Used:
  •  Information Management Systems:
    • Deltek Costpoint
    • Unanet GovCon
    • JAMIS Prime
    • Microsoft Office
  • Document Management & Collaboration:
    • Microsoft SharePoint
    • Microsoft Teams
    • Adobe Acrobat Pro DC
    • DocuSign / Adobe Sign
  • Microsoft Office Suite:
    • Word (contract drafting)
    • Excel (cost analysis, reporting)
    • Outlook (communications)
    • PowerPoint (presentations)
  • Regulatory & Compliance References:
    • FAR/DFARS databases (Acquisition.gov)
    • SAM.gov
  • Project Management Tools (if applicable):
    • Microsoft Project
    • Jira or Asana (for task tracking)
    • Smartsheet (for milestone tracking)

Our Heritage:

Founded in 1998 by an engineer, AVT Simulation is an Orlando-based, end-to-end systems integration and full-service modeling and simulation small business. Since our beginning, AVT's highly specialized staff of engineers has included some of the top leaders in the simulation industry. With an average of over 20 years of simulation experience, our dedicated staff provides specialized solutions for customers requiring on point solutions to complex problems.

AVT has always been a company that strives to make a positive difference in the lives we touch. These lives include our employees and their families, our partner companies and their employees, and ultimately the warfighters receiving our products and services. Our core values are so very important to us as a company. They guide us towards success. They make us a great company to work for and a strong partner to work with.

- People First
- Mission Excellence
- Do the Right Thing
- Commitment

People First is our first and most important core value because we firmly believe the success of AVT is directly related to supporting our employees. We have a lot of fun (with regular employee events and engagements), while still working hard to accomplish our mission of serving our military and the warfighter.

We’re looking for candidates that embody these core values, know how to have fun while working hard, and think they would thrive in an environment like ours. If you’re a self-motivated individual, then come join AVT. Come make your difference.

EOE - Females/Minorities/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Qualified individuals with a disability have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access our careers website as a result of your disability, request a reasonable accommodation by visiting www.avtsim.com/careers and follow the instructions at the bottom.

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